Confidential CRB Checking Service for Trans People
Today I made enquiries regarding using the Confidential CRB checking service whereby your CRB check will not disclose your previous identity. I spoke to Rachel Oakes who was very helpful and explained the whole process. She emailed me the summary below (if you would like me to explain it to you please just contact me by my personal contact form):
As discussed, you just need to supply me/Katie with :
• Original Birth Cert & Change of Name Deed
• Self Declaration of names used
A self declaration template is attached below. The documents should be sent to
CONFIDENTIAL - ADDRESSEE ONLY
Katie Howell/Rachel Oakes
1st Floor, South Wing
PO Box 165
Liverpool
L69 3JD
We will copy and return original docs.
Your Disclosure Application Form should be returned via your Registered Body to our normal postal address of PO Box 110, Liverpool, L69 3EF.
Additionally, here is some script about the Confidential Checking Process :~
If a Transi person is required to complete a CRB Disclosure, they can choose to use the Confidential Checking Process or not. If an applicant chooses not to use the process and is happy for their previous details to be disclosed on a completed Disclosure, the applicant completes the Disclosure Application Form (DAF) as they normally would.
If an applicant decides they do not wish for their previous details to be disclosed to their employer and/or on the completed Disclosure, they should call Katie Howell direct, who will advise the applicant what to do.
An applicant may not feel comfortable talking to Katie with regards to this, if this is the case the applicant will need to call Katie to advise of a named person that she is to deal with on their behalf. The applicant can also speak to Katie via email if they prefer. The applicant is to email CRB at: customerservices@crb.gsi.gov.uk requesting that their details are forwarded to me, as they wish to use the Confidential Checking Process.
How the process works:
The applicant calls Katie and she advises that “we do have a confidential checking process in place for applicants who do not wish for their previous name/gender to be disclosed on the completed Disclosure”. Katie advises the applicant not to enter the previous name(s) on Section C part of the DAF and then complete the rest of the DAF as they normally would. Just before or at the same time the DAF is submitted, the applicant must send direct to Katie a document that can confirm the previous name(s) they used e.g. Change of Name Deed, Original Birth Certificate. A Gender Recognition Certificatei is not required for this process. The applicant should include a short covering letter that confirms their current name, full address with postcode and a contact telephone number. In some cases the applicant does not have any documents to confirm their previous name, if so, the applicant just needs to give Katie a call to discuss or supply a self declaration of names used.
Once this letter is received, Katie will monitor the application everyday until the Disclosure is completed. If any queries are raised it will be Katie that deals with it or if we need further information, it will be Katie or Rachel Oakes that contacts the applicant.
Katie will always advise the applicant when they first call that “if you have a conviction in your previous name/gender, this may show on the completed Disclosure”. If an applicant does have a conviction which may disclose their previous name/gender, it would be useful for the applicant to advise me of this on the initial call. An applicant may be able to prevent this from happening, so advising us sooner rather than later will help speed up the process.
Address is:
CONFIDENTIAL - ADDRESSEE ONLY
Katie Howell/Rachel Oakes
1st Floor, South Wing
PO Box 165
Liverpool
L69 3JD
Direct contact number is: 0151 676 1452
Hope this is of some use.
Kind Regards,
Rachel Oakes
CRB Customer Service
0151 676 1617 | 0151 676 1730 | Rachel.Oakes@crb.gsi.gov.uk | www.crb.gov.uk
Criminal Records Bureau, Shannon Court, 10 Princes Parade, Princes Dock Liverpool L3 1QY